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Hub Administration for Hub Administrators

  • Updated
Users with the Hub administrator role can make most of the Hub settings themselves.
 
Click on your Sidebar menu (profile picture at the top right) and select the Administration menu item to access the hub administration. 
 
 

The Hub administration

Depending on the license, Hub administrators will see the following menu items:
 

Dashboard

There are AI token usage statistics on the admin dashboard.

All AI tools in our software consume tokens, which are broken down in these statistics. Filters can be used to view the respective tools and time periods in detail.

 

 

 

Users

This is where the user management of the hub is located.

 
At the top, there is an overview of the total number of users in the hub as well as a breakdown into occupied member and guest seats. Users with the roles of hub administrator and hub member occupy a member seat, hub guests occupy a guest seat.
 
Below this, all hub participants are listed in table form. In addition to the name and hub role, the table also shows when the user last logged in, whether the status is active/inactive and whether the user only has temporary hub access ("valid until" column). 
 
The following can be done in the user administration:  
 
 

Add user

New users can be added using the Add + button, which is located to the right above the user table.
 
If you want to import several users into the hub at once, the Import from file button (to the left of the Add + button) is the better option. Simply follow the further instructions and download our template (also available after clicking the button) to import the users correctly.
 
You can find more information on adding hub users here:
 

Manage users

Various functions can be carried out via the user table:
  • Above the table there is a search field and filters to find individual or multiple users
  • Users can be marked individually or in groups for further actions: To do this, click on the checkbox in front of the respective name 
  • The following options are available via the Bulk Actions button:
    • Send invitations: The selected users will receive an e-mail from INNO-VERSE with a direct link to the hub dashboard. Users who have never logged in will first be directed to the password creation page and then to the dashboard.
    • Send reminders: see "Send invitations". With this option, the subject is "Reminder" 
    • Set as active: The user becomes active and can enter the hub
    • Set as inactive: Inactive users cannot enter the hub
    • Set expiration date: If certain users should only have temporary access to the hub
    • Export: Export user list with all information from the user table as a CSV file
    • Remove from hub
  • Click on the name of a user to open the user details. Here you can change the name, hub role, status, content permissions and assign workspaces
     

You can find more information on user management here:

 

 

 

Organization

Subordinate hubs can be created or purchased here and existing subordinate hubs can be managed. 
 

Create new subordinate hubs or buy a license

Each hub means the purchase of a new license. As a user, you can select the desired license in several steps, determine the number of members and seats, give the organization a name and enter the billing address
 
 

Edit existing hub

The existing (sub-)organizations are displayed in a table. Click on the respective hub name to open the hub settings. The sub-hub settings menu contains the following tabs:
 

License

The License tab is broken down into the following sub-items:
  • Details: Here you can see the license information such as the name of the plan or license, the license administrator and the start and end date
  • Plan: the description of the current plan. In addition, the price of the plan can be adjusted via Set customer pricing
  • Seats: The occupancy of the license seats can be seen here. In addition, the price of the seats can be adjusted via the item Set customer pricing
  • Workspaces: The occupancy of the workspaces can be seen here. In addition, the price of the workspaces can be adjusted via the item Set customer pricing
  • Costs overview: The price calculation for the next billing period is shown here and the cost overview is listed.
     
 
 

Type of content

This is about the content and the respective content types that may be read. You can also use the "Write" column to specify whether certain content types can be created in the subordinate hub itself.
 
The "Innovation Insights" and "Inspirations by AI" content is generally only created by in-manas.
 
 

Templates

Here you can specify which templates should be available in the subordinate hub. Depending on the license, there are templates for Innoboards, AI Research and projects.
 
Click on the button in front of the template name to activate/deactivate the templates. Then click on Update at the bottom right.
 
 
 

Workspaces           

All workspaces of the hub are listed here in table form. Each license has at least one workspace.
 

Create workspaces

You can create a new workspace via the Add + button, just like in the frontend. Follow these instructions from step 3. 
If the button is not clickable, you have already reached the maximum number of workspaces for your hub. To buy more workspaces, go to the Settings > License tab. 
 
 

Manage workspaces

Click on the three-dot menu on the right at the end of the respective line and select Edit to open the workspace settings.
  • Settings: Here you can edit the basic information (name, description, keywords) and activate/deactivate the workspace participant list and the workspace feed. The status can also be used to determine whether the workspace should be publicly accessible for all hub users 
  • Participants: Here you can add and manage workspace participants
  • Tools: All tools in the workspace (Innoboards, Radars, Collections, AI Researches - depending on the license) are listed here in table form. Here you can delete tools by selecting them via the checkbox and then clicking the Delete tool button, or add users to a tool by clicking on the three-dot menu at the end of the column and selecting Add user.
     
 
 

Settings

This menu item contains a range of settings options: Design of the interface, appearance of the Hub profile, selection of the trends used as well as all information and setting options for the Hub license. The Hub settings menu contains the following tabs:
 

General

  • Details: Here you can change the hub name and activate/deactivate basic settings:
    • Public status of the hub
    • BCC mails for this hub (affects invitation and reminder mails)
    • Apply customized theme (should the customized design of the hub be used or should the default design be used)
    • Customizable theme (by activating it, the sub-item "Theme" appears, in which the colors and the logo of the hub can be customized)
    • Allow temporary users
    • Show workspace page in the main menu

    • Show tools page in main menu

       

  • Hub profile: Customize the appearance of the hub on the "All Hubs" page. You can find more information about this here
  • Dashboard:
    • Defining the image, title and description for the dashboard banner
    • Design welcome pop-up for the hub: Appears for every user who enters the hub for the first time
    • Onboarding cards: Define and fill freely customisable ‘cards’ that are displayed on the dashboard at the top of the screen, e.g. as onboarding help for beginners.
    • Widgets: Determining whether the tools currently in use or ‘pinned’ tools should be displayed on the dashboard.
  • Theme: (only appears if the "Customizable theme" button is activated under Details) The colors and logo for the hub can be adjusted here
  • Newsletter: Customize basic information for the newsletter. If this switch remains deactivated, the default settings are used (link to the in-manas website and the in-manas imprint)

 

 

License

This theme is divided into the following submenu items:
  • Details: Here you will find the license information and can change the billing data as well as activate/deactivate the automatic renewal of the license
  • Plan: Here you can see the current plan and upgrade the plan if necessary (downgrades are not possible)
  • Seats: Here you can see the number of available seats and purchase new member and guest seats
  • Workspaces: Here you can see the number of available workspaces and can purchase new workspaces
  • Costs overview: Here you can see the price calculation for the next billing period and the cost overview is listed
 

Trends/Industries

 

The trends and industries used in the hub can be managed under this menu item:

  • Show and hide trends/industries: You can use the checkbox to select which mega and macro trends as well as industries and sub-industries should be visible in the content area and in the trend radars. Unmarked trends/industries are not displayed in the . Then click on Update at the bottom right to confirm your selection.
  • Add trends: new or customised trends can be added and saved. These trends are then labelled ‘Customised’:
    • Create customised trend: the + symbol can be used to create new trends as mega or macro trends. The title, description and detailed description must be entered in 2 languages in the input mask. A file with background information can also be uploaded (displayed in the trend sets)
    • Editing customised trends: the trends can be subsequently edited using the edit function in the trend list
    • Content filter for Customised Trend: all INNO-VERSE Trends automatically have a filter for suitable innovation articles from the content. For Customised Trends, the creator can use the ‘Content filter’ function to assign articles via tags, INNO-VERSE Trends or sectors
  • Create Trend Sets: This menu item is only useful if your hub license contains the trend library module. Combine various mega and macro trends into Trend Sets. These are displayed above the trend overview in the trend library.


 

Files

The so-called RAG files for the respective hub can be uploaded under this menu item:

  • folders can be created using the Add + button
  • title and description of the created folder can be edited using the 3-dot menu at the end of the line
  • If you click on the title of the folder, the folder is opened and files can be added using the Add + button or deleted again using the three-dot menu
     

Templates

The available AI Research templates in the hub can be managed under this menu item:

  • Click on the button in front of the template name to activate/deactivate the template
  • Featured templates: templates from the overall list can be pinned via the "Pin" icon. If a hub user then creates an AI research, the featured templates appear at the top. If there are several pinned templates, you can use the arrow keys to arrange the order as you wish

 

 

 

Projects

This menu item is only visible if your hub license contains the Projects module.
The project templates can be managed here.
 
 
 

Content

In addition to hub administrators, hub members with the content permission "Manage organization content" also have access to this menu item.

Authors, tags and newsletters can be created here and a flag (hub administrators only) can be created for the hub.

A standard image for new articles can also be defined here under ‘Content’.

 

 

Authors

In principle, any user with content permissions can create articles. The respective user name then appears as the author. However, if you want a specific author name to appear, you have the option of creating an author here. To do this, click on the plus symbol at the top right and enter the name and optionally the URL and e-mail address of the author. Then click on Save.
 
The author can now be selected via the "Author" drop-down menu when writing an article.
 
 

Tags

If you want to create your own Hub tags to tag your own articles, you can do so here. Click on the plus symbol at the top right, fill in all the translations and click on Create tag.

The tag can now be selected via the Tags field when writing an article.

 
 

Newsletter

The newsletter function can be used to share selected articles from the content area with people outside INNO-VERSE for a set period of time.

Click on the plus symbol on the right above the table to create a new newsletter. Further information on creating newsletters can be found here.

In the newsletter overview, all newsletters that have already been created are listed in table form. In addition to the image, title and number of articles, the table also shows the publication and expiry date of the newsletter as well as the status (Draft, Published, Expired). You can edit or delete the newsletter using the three-dot menu at the end of the table.

 
 

Flag

With the "Flag" function, a new menu item with specially created and selected articles can be created in the content area next to the Search menu item.

Only hub administrators have access to the Flag tab.

 

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